Meeting and Event Spaces
In alignment with its mission, vision, and values, the Springfield-Greene County Library District offers a variety of meeting spaces that can be reserved at no cost, as well as meeting and event spaces that can be rented for a fee.
Types of Spaces
The Library District offers the following types of meeting and event spaces that may be reserved in advance, which are subject to availability and Library guidelines:
Study Rooms are small rooms designed for individual use or use by up to two people. These rooms are available at no cost.
Conference Rooms are intended for small group meetings and collaborative work. These rooms are available at no cost.
Community Rooms are larger spaces that can accommodate groups ranging from 20 to 150 people. These rooms may be reserved at no cost for public meetings and events that meet policy requirements. Patrons may also inquire about availability for fee-based reservations for community room uses such as private events or commercial activities, subject to approval and rules.
Hatch Auditorium is a unique venue that can accommodate up to 500 people and offers additional amenities and options for staff assistance. Use of this space is subject to applicable fees and requires a signed contract outlining the terms of use and responsibilities.
VIEW FULL MEETING AND EVENT SPACE POLICY
Groups using meeting rooms must comply with the Library's Rules of Conduct and Weather Closing Policy.
FAQ
How do I book a library meeting room?
Study room and conference rooms requests may be submitted in person, over the phone, or online.
How often can I book a library meeting room?
Reservation limitations apply as follows:
Community Rooms can be booked up to 12 months in advance of the current date. They can be booked up to twice in one month for up to eight hours a day.
Conference Rooms can be booked up to three month in advance of the current date. They have an unlimited number of reservation availability for up to four hours a day.
Study Rooms can be booked up to three months in advance of the current date. They have an unlimited number of reservation availability for up to eight hours a day.
Not sure which type of room you need? Ask a librarian for details.
How far in advance must I submit a room reservation request?
Requests can be submitted online anytime, or you can call the branch for immediate assistance.
What if I'm running late?
If you have not arrived within 30 minutes of the scheduled start time for your reservation, your reservation will be canceled. If you are running late and need special consideration, please call the library to see if we can adjust your reservation.
What if I need to cancel a reservation?
Please alert the library branch staff if you need to cancel a reservation. You can do this through Reserve or by calling the library branch. The Library reserves the right to refuse future bookings to groups that consistently fail to appear on scheduled meeting dates.
Can I have a party at the library?
Personal events such as birthday parties, baby showers, bridal showers, and family reunions are not allowed.
Can I use a room to sell products or services?
No soliciting or selling of products or services not directly connected with the Library may take place. No admission may be charged. Businesses may not use meeting rooms for public education seminars.
Who sets up the room?
Groups are responsible for setting up tables and chairs as needed. Please plan for setup time when making your reservation. Hazardous materials and open flames are prohibited, but Sterno (canned heat) for chafing dishes is allowed.
Can I bring food?
Meals may be catered into all branches except the Fair Grove Branch. Groups planning to provide food in the meeting must pay a fee of $20 in advance. The fee is waived for meals catered by food service vendors leasing space through the Library District. Alcoholic beverages may not be served.
Can I have a staff meeting at the library?
Yes. Greene County businesses may reserve meeting rooms for internal employee training and staff meetings.
What if I need to set up before normal operating hours?
With staff approval, arrangements can be made for access to meeting rooms prior to normal operating hours, depending upon location. Contact staff for assistance.
What if my group isn't finished by closing?
All meetings scheduled in library buildings must be completed by closing time. Arrangements can be made for room use after normal business hours at the Ash Grove Branch with staff approval.
What if I need to use a computer or projector?
Most branches have equipment such as computers or projectors that you can borrow for the meeting rooms. You may reserve equipment through the online reservation system, or library staff can assist you with equipment reservation.